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VisitMe: Smart Gate Check-In with Licence & Disc Scanning

VisitMe licence disc scanner with scanner showing validation process

SA Technologies’ VisitMe system is a POPIA-compliant digital visitor management solution (VMS) that replaces paper logbooks at the gate.
Enable real-time tracking, QR-based employee check-ins, and secure cloud storage of all scanned data - all from a handheld scanner.

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Capture

Easily capture visitor data — from drivers’ licences to vehicle discs and asset entries — using our handheld ID scanner for visitor management.
Perfect for gated communities, commercial sites, and POPIA-compliant check-ins.

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Validate

 Validate every person and vehicle at the gate with built-in ID and licence scanning.
Our visitor check-in software for estates and logistics sites helps prevent unauthorised access while staying POPIA compliant.

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Store

All your visitor records in one secure place.
Access your data from anywhere, run detailed reports, and stay audit-ready with a cloud-based visitor management system for multi-site operations.

Hand holding a VisitMe handheld licence disc scanner used for digital visitor check-ins at the gate

Why implement VMS?

Laptop displaying a video demonstration of the VisitMe visitor management system, featuring a handheld scanner interface for gate access control.

See how our visitor management solution speeds up check-ins and improves on-site security.

Book a Call to Digitise Visitor Management at the Gate

Contact form achor

Let us show you how to replace outdated paper logbooks with a POPIA-compliant digital visitor management system. From staff clocking in to scanning driver's licences- simplify your check-ins and validations at the gate. 

Contact form for visitor access solutions with scanner showing VisitMe platform
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Features & Benefits





Our POPIA-compliant visitor management solution is built to replace paper logbooks and simplify gate check-ins- whether for visitors, contractors, or staff. 
From smart bookings to real-time licence validation at the gate, our features give you full visibility and control over who enters your premises.

Ideal for estates, commercial sites, and logistics hubs needing a reliable staff clocking in system and seamless visitor flow.
 

Visitor using the VisitMe app to create a gate booking for a residential estate, enabling secure and paperless visitor management

Visitor Bookings

VisitMe app displaying a duplicate data entry pop-up to prevent re-entry of previously captured visitor information.

Duplicate Data Detection

Visitor movement notifications shown on phone and laptop, highlighting real-time updates in VisitMe’s visitor management system.

Movement Notifications

Truck on wet road representing logistics trip tracking through VisitMe’s visitor and vehicle management system.

Logistics Trip Calculator

Reception area equipped for visitor check-ins using the VisitMe tablet-based system to streamline front desk management.

Reception Tablet

QR code on a smartphone for pre-approved visitor access, used in VisitMe’s booking system to streamline estate and gate entry.

Pre-approved Visitors

Time and attendance tracking for employees and visitors using the VisitMe system for accurate check-in and working hour record.

Time & Attendance

After-hours gate entry using visitor management, with real-time notifications for activity outside working hours.

After-hours Entry

Security officer using a handheld scanner to conduct safety and medical checks during visitor screening with the VisitMe system.

Safety & Medical checks

VisitMe digital portal interface displayed on desktop screen, used for managing visitor logs, site data, and access reports remotely.

Digital Information Portal

User accessing the VisitMe Smart App on a mobile phone for digital visitor management and bookings.

Visitor Smart App

Employee QR code scanning for secure access and data capture using the VisitMe visitor management system.

Employee QR Codes & Data

Laptop displaying customised visitor management reports generated through the VisitMe Portal.

Customised Reports

Vehicle stopped at a security boom gate with customizable visitor management checks enabled for controlled access.

Customisable Checks

Support request form with usage analytics chart in VisitMe portal, enabling users to log queries directly through the dashboard.

Support Shortcuts

Security guard capturing photographic evidence of delivered packages using VisitMe visitor management system

Photographic Evidence

Evacuation in progress with crowd exiting a building, illustrating VisitMe’s roll call and emergency evacuation feature for visitor and employee tracking.

Evacuation & Roll Call

Laptop displaying VisitMe Portal for digital visitor record keeping, replacing manual paper-based logs.

Digital Record keeping

User enabling integration features on a laptop to connect visitor management software with external systems and platforms.

Integration Capabilities

GPS tracking of handheld scanner on a laptop screen for real-time location visibility and asset monitoring.

GPS for Scanner

Not sure which features are right for you? Whether you're setting up  POPIA-compliant check-ins, or need a time and attendance solution for staff- we're here to help!

Digitise the Flow of Visitors, Vehicles, Staff or Assets - All at the gate

Manage visitor and vehicle check-ins, and staff clock-ins from a single system built to streamline site access and replace paper-based processes.
Our POPIA-compliant visistor management system works across 3 platforms:
a mobile app, handheld scanner, and online portal-giving you full control of check-ins, from anywhere.

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Book a demo and see how our digital visitor management system transforms on-site check-ins.

PoPIA

PoPIA-Compliant Visitor Management Software

We take data privacy seriously. Our visitor management system is fully PoPIA compliant, ensuring that all check-ins- whether for staff, contactors, or guests at the gate- are secure, traceable, and handled lawfully.

With our digital visitor management system, personal and vehicle data is stored in full compliance with South African privacy laws- giving you confidence, audit-readiness, and peace of mind.

Download our full PoPIA compliance policy below

VisitMe handheld scanner, VisitMe mobile app, and VisitMe online portal for digital visitor management
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Why choose SA Technologies?

01 / Development

Our expert team builds tailored visitor management systems that digitise gate check-ins and logbook processes. We combine innovation, flexibility, and compliance to suit estates, logistics, and commercial needs. 

02 / Support

Our team provides hands-on implementation, real-time guidance, and consistent updates, ensuring your POPIA-compliant visistor management system runs seamlessly across all devices at the gate. 

03 / Management

We don't just deploy software - we optimise it. Our team ensures your system remains scalable, secure, fully aligned to changing site requirements and compliance standards.

Ready to streamline gate access with a visitor management solution tailored to your site?

Some of our clients include…

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No more tedious
manual processes or piles of papers...
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